Three Integrated Strategies for Peak Productivity
We all have a set number of hours in a day, with multiple demands always competing for our attention. How do we maximize efficiency & productivity? This is a MAJOR issue with most leaders who are chasing way too many relationships, company tasks, opportunities, and requirements.
Productivity is essential for health and happiness because it allows leaders to get off the constantly running treadmill and incorporate downtime for rest. “Busy” often has a way of looking like “Productive.”
Peak Productivity Results from the successful integration of three things:
1: Time Management
2: Energy Management
3: Prioritization
Time Management
• Say NO. No is a complete sentence. Limit volunteering. Say no to lunch and coffee appointments. Offer a 15-minute skype session/Google hangout instead.
• Make decisions quickly – avoid ANALYSIS PARALYSIS. I’m setting up a media studio in my home for the weekly video tapings I am launching in June, and for my podcast show (summer launch planned). The amount of information available on equipment is overwhelming. I am keeping a narrow focus and working from a checklist to get what I need, and actually MOVE FORWARD rather than getting caught up in a never-ending swirl of decision making.
• Set an agenda for every meeting to make the time together meaningful and effective. If someone can’t identify three desired outcomes for your time together, don’t meet with them. This goes for 5-minute meetings, 15-minute meetings, or 50-minute meetings.
• Set time limits on things that can drag you down a rabbit hole (research, new ideas, networking events). Create a time budget for new activities you are going to explore.
• If possible, bundle your commitments/appointments to get the most “mileage” out of driving. Do not drive 45 minutes each way for one appointment.
• Put boundaries in place with people/activities/groups to allow downtime.
• Don’t reinvent the wheel – leverage things you have already done or created and build upon them. Creation of original content is great, but it’s time-consuming and expensive. Determine when it makes sense, based on your desired outcome.
• Be OK with “good enough.” Perfection” is the enemy of “good enough.” People get sucked into the fantasy of needing things to be perfect. This becomes the enemy of productivity AND execution. The goal is to FINISH…not complete it 99%.
• Delegate. Working on the wrong things sucks time, money and energy, and puts us in a position of not working from our strengths.
Energy Management
• Become aware of your own energy and work with it. Know when you are most productive to handle specific tasks. Some tasks take more mental energy than others, so knowing your own energy rhythm is necessary for peak productivity.
• Become aware of other people’s energy and distance yourself from negativity. Everyone projects energy. Protect your own energy by being cognizant of the energy of other people.
• If you can’t distance yourself, create mental barriers. Know your triggers. Do not allow yourself to be dragged down. Some people are like energy tornadoes; they suck you in. It is not your job to fix everyone else’s problems.
• Become aware of the impact other people’s drama has on you and do not engage. You can say NO when others try to bring you in. We can help others without becoming a drama victim.
Prioritization
• SINGLE-task. Itemize your priorities according to the criteria that works for you (time needed; deadline to be made; money spent; money made; ROI, etc.) and only work on the top few – sometimes only one, depending on the size of it. That’s it. You will get more done, more quickly, with better quality, with much less stress.
Other Important Tools/Strategy for Peak Productivity
Here are a few more tricks to tap into your Peak Productivity:
Mindset
• Practice a mindset of achievement and productivity. There are no excuses for not producing.
• Build a mindset of resilience. Do not let fear or setbacks derail you.
• Start the day in a positive place. Develop habits and own that time.
Goal Setting & Accountability
• Create realistic goals.
• Create an accountability partnership with someone who is in a similar place that you are.
Your Circle of Influence
• Who is around you? What is their daily pace? We run at the pace of our peers. When people exercise, they train with people on their level. It’s the same philosophy with our work pace.
• This is also a cultural issue in organizations. The CEO sets the pace. We are the people that surround us. When hiring employees, does their pace match the organizational pace?
Productivity Hacks
• Technology apps that streamline your most common tasks are essential for productivity. You can now accomplish almost everything you do at your desk with a mobile app.
• Scent/candles: Cinnamon and Citrus stimulate limbic system in the brain and make us more focused.
• Music: Focus music proven to stimulate the limbic system too for enhanced concentration (Spotify and [email protected])
• Physical care: Mind, body and spirit. All three need care & feeding on a daily basis.
For specific tips on neutralizing the effect that toxic behavior has on you, read my blog, Six Strategies for Containing Workplace Behavior.
For more insight on my Peak Productivity tips, visit Washington Business Report’s website to view my regular monthly appearance. My March segment focused on Peak Productivity.
If you would like to discuss how the Successful Culture Prioritization tools can work for you, email me at [email protected] We can set up a Skype chat to discuss how my TransformU tools can move you past your blocks and onto your next level of growth.
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About Successful Culture
We work with business owners, CEOs, and leadership teams that want to achieve their greatest personal & organizational potential. Through coaching, strategic consulting, retreat facilitation, and workshops, we equip leaders & emerging leaders with the mindset, tools, strategies, and processes they need to excel.
Ready to move forward? Email us today at [email protected]
Connect with me on Instragram, Facebook, and Twitter. Engage with me during my morning Periscope sessions as well (@marissalevin).
Please check out my Inc. Magazine columns on my Author Page too.
– In my latest Inc, article, I share The Essential Guide to Avoiding Workplace Text, Email, & Social Media Disasters.
– Learn about the 9 Leadership Behaviors that Lose Employee Trust & Respect here.
~Marissa Levin
CEO, Successful Culture
“Taking Leaders from Triage to Transformation.”
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I’m working with a great company who’s committed to moving to the next level of growth. The owner/founder has done a very good job of establishing himself as a highly dependable and reputable subcontractor, but wants to triple the company size, and evolve into a prime contractor over the next 3 years. We have a lot of work to do. To make this pivot, we have to build his infrastructure, implement required processes, and align with the right people.
One of our most immediate tasks is to evaluate and shift the mindset and commitment of his current team. Growth can’t happen alone. It takes a village to build a business.
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It’s all coming back to me….the early days of building a business, and laying a solid foundation to support healthy growth. I find myself with lengthy to-do lists that require many sets of helping hands. It’s tempting to simply throw new tasks over the fence to those that have already proven to be experts as I grow Successful Culture.
But wait. I’ve been down this road before with Information Experts. I’ve bitten off more than I can chew, and then tossed the overflow to a team mate. Eager to please, they say yes, even though my new request is outside of their core expertise… setting us both up for disappointment.
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I’ve had a slew of podcast interviews over the last few weeks, and virtually all of the hosts have asked me what I think is the necessary ingredient for continued business growth. I speak from a place of making mistakes, and from getting things right over the last 20 years.
The three things I believe companies need to survive are a market niche, relevancy, and a mindset of greatness. I’ve named them in order of difficulty.
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Values dictate every major decision and action in an organization – from the clients that a company engages, to the people that a company hires, to seemingly simple behaviors such as leaving a door open or closed. Values determine our behavior when others are not around to watch us. They are the core of integrity – which manifests when values are integrated with our actions. Personally and professionally, they frame the most important aspects of who we are, and what matters to us.
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One of my coaching clients called me this week, asking for advice on where to find a great sales rep. She’s launching a start-up that has been in the works for months, and is obviously anxious to get her product to the market. My advice to her was to look in the mirror. That’s where she would find her best sales rep.
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When Sunday arrives and you take a peek at the work-week ahead, what physical reactions occur in your body? Does your heart race a bit faster from anxiety? Does your stomach tighten? Do you feel stress in your neck and shoulders? Have you ever thought about these reactions?
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I came across a compilation of 19 shoestring-budget strategies that will help you connect with your target audience without going broke – exactly what a small business needs to expand their presence and stay financially healthy.
Here are my suggestions to move these ideas to implementation.
1: Pick three out of the list and focus on them. If you try to tackle the entire list, you will do a mediocre or poor job for all of them. Then, once those are done, move to the next three. The greatest ideas fail at implementation because we bite off more than we chew.
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As a small business owner, deciding how and where you will dedicate your very limited time is essential to your success.
3: Finally, if an idea isn’t working for you, pivot quickly. Drop the tactic and move on. It’s all about figuring out what works best for you at this point in time.
Here is the link to the complete presentation.
Here are the tips:
